Best Online Personal Training Software

After COVID-19 hit in early 2020 the demand for online personal training software soared to new heights. Online training was a sector of the fitness industry that was already growing, but worldwide “stay at home” and “social distancing” orders made online training a necessity for both consumers and trainers virtually overnight.

At Fitness Mentors, we forecasted a demand for this fitness trend long before this happened as today’s technology allows trainers to scale their businesses online and frees them from the constraints of the man-hours needed to make money on in-person training.

Online training is and will be the future of personal training, but it comes with different sets of tools and business structures. This is why online personal training software is so important; it helps personal trainers bridge the gap of fitness and technology, and in a much more streamlined and trackable way.

However, online personal training software is not a one-size-fits-all addition to one’s toolbelt. There are many features and benefits of different types of online training software, and the purpose of this research guide is to help trainers navigate the best online personal training software for them. 

Below we take a deep dive on the most popular features of online training software for trainers as well as look at popular PT software side-by-side. 

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Ideal Features for Online Personal Training Software

In their most basic form, online personal trainer software exists to help personal trainers manage and connect with their clients. But online personal training software is so much more than that. Check out some of these popular features that are becoming in more demand and consider each one as it relates to your business.  

  • Client Tracker: Tracking results is a great way for trainers to get feedback to share with their clients. Many softwares also allow clients to access the same fitness tracking data so they can, for example, see how often they’ve worked out, how many calories they’ve burned, or what their next fitness milestones are. 
  • Client Management: A basic feature consistent with most online personal training software is client management. Client management features serve to decrease your administrative workload and automate processes such as memberships, attendance, lead tracking, clients-specific fitness package delivery, and session sign-ups. This also allows trainers and their clients to communicate via online mediums such as in-app, via text, email, or the phone.
  • Client Scheduling: Often a subset of client management, client scheduling features allow trainers and clients to collaborate via an online calendar. This can be used for one-on-one sessions or group fitness classes where students can simply sign up online and trainers can view their upcoming calendars with little to no interaction with students beforehand. 
  • Payment Processing: If creating and displaying your personal training options on your software for the public to access is one feature, allowing them to purchase them online is another. Many trainers want online training software that allows them to integrate third-party payment applications such as PayPal, Zelle, Venmo, Square, or Stripe.
  • Workout Templates: For trainers who want more turn-key features, pre-existing workout templates are a real favorite of the more modern online training softwares. With these workout templates, trainers can, for example, send 10 videos of leg workouts that exist within the software already. Trainers don’t have to spend time or resources creating videos or specific workouts, they can simply plug-in the templates that exist within their software.
  • Workout Builder: Along the lines of the above, workout builders are still very popular as they allow the trainer to customize workouts based on videos, PDFs, or other communication mediums. This can also include meal or nutrition planning assets as well.
  • Live, Virtual, & On-Demand Training: This option has really been great for a lot of trainers who want to train face-to-face virtually, or record themselves working out and sell training as on-demand packages. The interactive model also works well for group fitness classes.

Considerations of the Type of Personal Trainer You Are

In the Fitness Mentors Certified Online Personal Trainer course, there are six ways online personal trainers can monetize their business:

  1. Private Personalized Online Training
  2. Non-Personalized PDF Fitness Programs
  3. Non-Personalized Video Fitness Programs
  4. Hybrid Online and In-Person Personal Training
  5. Live Video Streaming Workouts Online
  6. Online Group Personal Training

Identifying which type of online training business you run is important as this will greatly dictate the features you need to run your business most effectively. For example, if you are only selling non-personalized PDF fitness programs then you won’t need a software that offers live video streaming functionality.

On the contrary, if you want to conduct live fitness classes virtually, you’ll want to make sure your software has all the bells and whistles you need to make this a success. 

Bonus tip for online personal training software: In-person, online or hybrid business models are still very popular. If you are mixing in-person training with your online training, try to find a software that helps manage both types of clients.

Best Online Personal
Training Softwares Compared

Trainerize

OVERVIEW 

Trainerize is a top-rated personal trainer software that is leveraged by personal trainers, health clubs, and other fitness professionals. Trainers can create custom programs for each client, track results, and communicate through the platform. It also has customizable workout plans and built-in templates. It can be accessed on web browsers, or Apple and Android apps.

FEATURES

Client Tracking: In addition to body stats, uploadable progress photos, and target monitoring, Trainerize also allows for client nutrition tracking via connection with the MyFitnessPal app.

Client Management: The software has in-app video calls, messaging, and push notifications. For leads, clients can be added from the phone, computer, tablet or via email. 

Client Scheduling: Scheduling can be automated through the app.

Payment Processing: Trainers can use the in-app Trainerize Pay option or use a third-party payment solution such as PayPal, Stripe, or Shopify.

Workout Templates: Trainerize has over 20 pre-built workouts that can be imported for client use. 

Workout Builder: Trainers can upload their workouts or YouTube videos or upload videos in-app.

Live, Virtual, & On-Demand Training: Trainerize only offers on-demand training videos via uploaded videos. 

EASE OF USE

Trainerize is rated 3.5 out of 5 for ease of use.

PRICE:

  • 1 client- free
  • Up to 2 clients- $5/month
  • Up to 5 clients- $20/month
  • Up to 15 clients- $36/month

Trainers can save 10% on yearly billing

 

Mindbody

OVERVIEW 

Mindbody is used by small to medium-sized businesses and is known as a compatible software for a variety of health and fitness companies. In addition to the normal client management and scheduling features, it also offers staff management features which makes it ideal for personal training businesses with multiple employers or users.

FEATURES

Client Tracking: Fitness progress is monitored by FitMetrix, Mindbody’s tool to review things like heart rate, calorie burn, and equipment reservations. 

Client Management: Client management features include individual client profiles, email tracking and renewals, and a client-facing portal.

Client Scheduling: Brandable booking and scheduling features make for an intuitive calendar.

Payment Processing: Clients can pay online through the app or memberships can be set up for automatic payments. 

Workout Templates: No pre-existing workout templates available. 

Workout Builder: No pre-existing workout building programs appear to be available. 

Live, Virtual, & On-Demand Training: Integrated within the software is the ability to live stream workouts or provide pre-recorded, on-demand videos. 

EASE OF USE

Mindbody is rated 4 out of 5 stars for ease of use.

PRICE:

  • Starter- $129/month
  • Accelerate- $259/month
  • Ultimate- $399/month
  • Ultimate Plus- $599/month\

 

TrueCoach

OVERVIEW 

TrueCoach software is designed for personal trainers as well as larger fitness organizations with multiple users. Used by over 20,000 coaches, the software provides a full circle of features that work for solo trainers and larger fitness centers who want an all-in-one solution. 

FEATURES

Client Tracking: Trainers and their clients have access to progress tracking that give metrics over time and more granular views for trainers on items such as goals, access to equipment, nutrition info, and more.

Client Management: TrueCoach has a full suite of client management tools including personalized workout plans, in-app communication, and progress trackers.

Client Scheduling: Trainers can schedule within the software.

Payment Processing: Payments can be processed inside the app. This is built on Stripe.

Workout Templates: TrueCoach currently has over 1,200 videos in their library.

Workout Builder: Trainers can use the workout builder to design and deliver custom workouts. 

Live, Virtual, & On-Demand Training: TrueCoach only offers on-demand training videos via uploaded videos. 

EASE OF USE

TrueCoach is rated 4.5 out of 5 stars for ease of use.

PRICE:

  • Starter: $19/month
  • Standard: $49/month
  • Pro: $99/month

 

Virtuagym

OVERVIEW 

Virtuagym provides software for trainers as well as other fitness professionals. In addition to turn-key client management features, goal tracking, and billing, the software is unique in that it allows trainers to sell their own products through the platform.

FEATURES

Client Tracking: Client progress tracking is available and can include exercises, food plans and progress metrics.

Client Management: Client management features include client sign-ins, invoicing, and a branded fitness app.

Client Scheduling: Clients can book automatically through the app.

Payment Processing: Automatic invoicing or one-off invoicing is available along with integrations with all major payment providers.

Workout Templates: Virtuagym contains over 4,500 3D exercises, boasting the biggest exercise database of any software. 

Workout Builder: Trainers can create digital plans from the 3D exercises and duplicate templates.

Live, Virtual, & On-Demand Training: Virtuagym only appears to offer on-demand training via the 3D training builders.

EASE OF USE

Virtuagym is rated 3.5 out of 5 stars for ease of use.

PRICE:

  • Starts at $29/month*

*Pricing not available on Virtuagym website.

 

PTminder

OVERVIEW 

PTminder is a personal trainer software catered to virtual training and the online personal training model. It offers the traditional features like client management, online bookings, and payment integration, and is suited for solo trainers or those with employees.

FEATURES

Client Tracking: Client progress tracking is available via the app.

Client Management: Client bookings, progress, and payments can be managed inside the app.

Client Scheduling: Clients can book and pay for their training from their smartphones.

Payment Processing: Manage payments through the app with reputable third-party integrations.

Workout Templates: PTminder has a built-in workout library that can be customized for clients. 

Workout Builder: Custom workouts can be built and assigned to clients; however, it is unclear if trainers can upload their own workouts to the platform.

Live, Virtual, & On-Demand Training: PTminder appears to offer on-demand training via their templates, but does not appear to offer live or virtual training despite labeling themselves as a virtual training software.

EASE OF USE

PTminder is rated 4.5 out of 5 stars for ease of use.

PRICE:

  • 50 Client Plan: $36/month
  • 100 Client Plan: $53/month
  • 150 Client Plan: $70/month
  • 200 Client Plan: $88/month
  • Unlimited Plan: $123/month

Save 10% with annual billing.

 

Vagaro

OVERVIEW 

Vagaro is a multi-faceted personal training software that is also used within the beauty and wellness industries. It can be used for common features such as online bookings, reminders, payment processing and bookkeeping, but also has an inventory management system for trainers who sell physical products.

FEATURES

Client Tracking: Trainers can track clients’ workouts, meal plans, birthdays and more.

Client Management: Trainers have access to a dashboard to generate custom reports, view client retention, review client preferences, generate custom forms, and create memberships.

Client Scheduling: Clients are able to schedule their training sessions via the app, on Facebook, Yelp, or Facebook. 

Payment Processing: Payments can be processed from the Vagaro app as well as with hardware such as cash drawers, credit card readers and more.

Workout Templates: Vagaro does not appear to have a workout library.

Workout Builder: Vagaro does not appear to have workout builder functionality. 

Live, Virtual, & On-Demand Training: Trainers can use Vagaro for virtual classes and live stream with notification reminders on email, text, and via push notification. 

EASE OF USE

Vagaro is rated 4.5 out of 5 stars for ease of use.

PRICE:

  • 1 trainer: Free
  • 2 trainers: $10/month
  • 3 trainers: $20/month
  • 4 trainers: $30/month
  • 5 trainers: $40/month
  • 6 trainers: $50/month
  • 7+ trainers: $60/month

What Is the Best Online
Personal Training Software?

As you have learned above, each personal training software offers something slightly different. Upon analyzing these overviews, you should have a better idea of what may or may not work for you. This is not an exhaustive list of features, so you should try to determine which features you absolutely need and then remove available software options from your list to narrow things down. 

Once you have narrowed your options down it is important to try and determine which PT software is right for you. You can consider the features and integrations, input from other trainers in your network, the needs of your clients, the brand power behind the software, pricing, and a whole slew of other factors.

There really is no best personal training software; the best personal training software is the one that best fits your needs and budget. The decision is a rather big commitment as you’ll likely end up placing all of your clients and employees on one piece of software and dedicate a lot of time to setting it all up.

I encourage you to take you time with this decision, try a few demos, and find some third-party review sites. With the right software you’ll be saving a lot of time, creating an invaluable experience for your clients, and helping build your company. Choose wisely and let me know if you have any questions or have any experience with any of the software companies mentioned in the comments.

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